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Privacy and Protecting Your Personal Information


As you probably know the rules on privacy and the use of personal information are being strengthened from 25 May 2018 and as part of this we would like to explain what personal information is kept by this Scout Group and why.

All the personal information held by 1st Sunningdale Scout Group is kept entirely for the welfare of the young members of our Group, both individually and together.

We start to collect this information from when a child is first put onto one of our waiting lists and continues until they leave the Group. We hold essential contact information and dietary and medical information as necessary. For the safety of the children in our care we ask that parents and guardians keep this information accurate and up to date using My.SCOUT (OSM) &/or directly with leaders. We also keep a record of attendance, activities joined and various permission forms, all to ensure that members get the maximum enjoyment out of their Scouting and do not miss out on available opportunities.

We keep personal contact information for all leaders, trustees and adults who wish to camp or offer to help together with a record of Disclosure and Barring Service (DBS) checks and expiries. Details of identity documents used for DBS checking are passed directly to the DBS and are not kept by the Group. For leaders and trustees we keep records of training and other qualifications relevant to their roles within the Group and within the Scout Association.

It is the responsibility of the leaders and trustees of the Group to ensure that all information held by the Group is kept secure and is only available to those within the Group who need specific information for as short a time as necessary.

No personal information will be given to any third party without your permission unless 1st Sunningdale Scout Group is required to do so by law.

If you have any questions at all on any aspects of this please don’t hesitate to get in touch.